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The AI Assistant is a conversational chat interface built into Shiftsheet. Instead of manually navigating pages to log time or check your balance, you can just ask. Open it by clicking the AI button in the bottom-right corner of any page.

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What you can do

Draft timesheets

Describe your day and the AI creates a staged timesheet draft for you to review and submit.

Check balances

Ask how much Flexi, TIL, or Annual Leave you have remaining.

Log time to projects

Tell the AI which project and task your hours belong to and it tags them automatically.

Ask questions

Ask about your schedule, your team’s status, upcoming leave, or how any feature works.

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Drafting a timesheet

You can describe your workday in plain English:
“I worked 8 hours today on the client portal project”
“Log 7.6 hours for Monday, Tuesday, and Wednesday last week”
“Draft my timesheet for this week, I worked 8 to 5 every day with a 30 minute lunch”
The AI will generate a timesheet draft card with the entries staged for your review. From the card you can:
  • View Details — open the full modal to review every entry
  • Save as Draft — save all entries to your timesheets page as drafts
  • Submit — save and immediately submit for approval
The AI creates staged drafts — nothing is saved until you confirm it. You always review before committing.

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Editing a draft before saving

Click View Details on the draft card to open the entry editor. From there you can:
  • Edit start/end times, break duration, and notes on any entry
  • Change the project or task allocation
  • Remove an entry you don’t want
  • Submit individual entries or all at once

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Conversation history

Your conversations with the AI are saved. You can:
  • Scroll up to see older messages
  • Pick up a previous conversation from the conversation list (click the list icon at the top of the chat panel)
  • Create a new conversation with the + button

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Editing or deleting a message

Hover over any message you sent to reveal the Edit and Delete icons:
  • Edit — modify your message and the AI will regenerate its response
  • Delete — removes the message from the conversation

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Tips for best results

Instead of “yesterday”, say “Monday June 16” so the AI doesn’t guess.
If you want hours tagged to a project, include the project name. The AI will search your assigned projects to find a match.
If you’re logging a whole week, it’s easier to send one message per day or tell the AI the total for each day upfront.
Not sure how something works? Ask the AI — it understands your company’s rules and can explain things in plain terms.