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Work schedules define the hours each employee is expected to work. They’re used to calculate overtime, undertime, and Flexi accrual on timesheets. Go to Schedules in the sidebar (visible to Admins and Managers).

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Creating a schedule

1

Click Create Schedule

Found at the top of the Work Schedules tab.
2

Choose the schedule type

  • Fixed — the same hours every week (e.g., Mon–Fri, 7.6 hours/day)
  • Rotating — hours vary across a cycle (e.g., a 14-day fortnightly pattern)
3

Set the daily hours

For each day of the week (or each day in the rotation cycle), set the expected hours. Set a day to 0 or toggle it off if employees don’t work that day.
4

Link a holiday calendar (optional)

Attach a public holiday calendar so those dates are automatically excluded from the expected hours.
5

Save

The schedule is added to your library and is ready to assign.

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Assigning a schedule to employees

  1. Find the schedule card and click Assign
  2. Select one or more employees from the list
  3. Set the start date — the schedule takes effect from this date
  4. Click Assign
The schedule appears on each employee’s Schedule page, and their timesheets immediately start using it for variance calculations.

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Removing a schedule (Flexible)

To remove a schedule from an employee (making them flexible):
  1. Click the Flexible Schedule card
  2. Select the employee
  3. Confirm
The employee’s timesheets will no longer show scheduled hours or overtime.

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Managing holiday calendars

Go to the Holidays tab to create and manage holiday calendars:
  1. Click Add Calendar to create a new one
  2. Add individual holidays (name, date, repeat annually option)
  3. Attach the calendar to any schedule that should observe it
Holidays appear on employee timesheets and can be configured to automatically zero out expected hours.

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Editing an existing schedule

Click the Edit button on any schedule card to update its name, hours, or linked holiday calendar.
Editing a schedule affects all employees currently assigned to it. Changes take effect immediately.