> ## Documentation Index
> Fetch the complete documentation index at: https://docs.shiftsheet.io/llms.txt
> Use this file to discover all available pages before exploring further.

# RDO, Flexi Time & TIL in Shiftsheet

> How Shiftsheet tracks RDO, TIL, and Flexi Time for Australian workplaces — automatic accrual, live balances, and leave requests all built in.

Shiftsheet is built for the Australian workplace. It automatically tracks three types of accrued time that are common in Australian employment conditions: **RDO (Rostered Day Off)**, **TIL (Time in Lieu)**, and **Flexi Time**. Each one is calculated from timesheet data and managed as a leave balance employees can draw on.

***

## What each type means

| Type           | Full Name        | What it is                                                                                                                                                           |
| -------------- | ---------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **RDO**        | Rostered Day Off | A paid day off earned when overtime hours accumulate to a set threshold — common in construction, manufacturing, and government roles under Australian Modern Awards |
| **TIL**        | Time in Lieu     | Hours banked instead of receiving overtime pay — employees take equivalent time off at a later date                                                                  |
| **Flexi Time** | Flexible Time    | The difference between hours worked and hours scheduled — positive balance means extra hours worked, negative means hours owed                                       |

***

## How RDO works in Shiftsheet

RDO accrual is based on overtime hours. When an employee works beyond their scheduled hours, those extra hours contribute to their RDO balance.

**How it accrues:**

* Admin sets the overtime-to-RDO conversion rate (e.g., every 8 hours of overtime = 1 RDO day)
* Admin sets the minimum threshold before accrual begins
* Overtime on weekends or public holidays can be weighted with a multiplier
* Balances update automatically each time a timesheet entry is approved

**How employees use their RDO:**

1. Go to **Leaves** in the sidebar
2. Click **Request Leave**
3. Select **RDO** as the leave type
4. Pick the date(s) and submit for manager approval

**Where to configure RDO:**
Go to **Settings → Overtime & Accrual** and configure the RDO policy.

<Note>
  RDO balances are calculated automatically by Shiftsheet. Admins do not need to manually allocate RDO — only the policy rules need to be set.
</Note>

***

## How TIL works in Shiftsheet

TIL (Time in Lieu) lets employees bank overtime hours as time off instead of receiving overtime pay. It's an alternative compensation method common across many Australian industries.

**How it accrues:**

* Admin configures TIL as the undertime/overtime handling policy under **Settings → Overtime & Accrual**
* When an employee works overtime, those hours accumulate in their TIL balance
* Balances are tracked in hours, not days

**How employees use their TIL:**

1. Go to **Leaves** in the sidebar
2. Click **Request Leave**
3. Select **TIL** as the leave type
4. Enter the hours or dates and submit

**Balance tracking:**
Employees see their current TIL balance on the Leaves page. Managers and admins can see all employee TIL balances in the team overview.

***

## How Flexi Time works in Shiftsheet

Flexi Time tracks the running difference between hours an employee worked and hours they were scheduled to work.

* **Positive balance** — employee has worked more hours than scheduled (can take time off)
* **Negative balance** — employee has worked fewer hours than scheduled (owes hours)

**How it accrues:**

* Shiftsheet compares approved timesheet hours against the employee's assigned schedule each day
* The difference is automatically added to or subtracted from the Flexi balance

**How employees use Flexi Time:**

1. Go to **Leaves** in the sidebar
2. Click **Request Leave**
3. Select **Flexi Time** as the leave type
4. Pick the dates and submit for manager approval

**Employees without a fixed schedule:**
If an employee is assigned a **Flexible Schedule** (no fixed hours), the Scheduled and Overtime/Flexi cards will not appear on their timesheets — there are no targets to compare against.

***

## Comparing balances side by side

|                                | RDO                | TIL                   | Flexi          |
| ------------------------------ | ------------------ | --------------------- | -------------- |
| **Tracked in**                 | Days               | Hours                 | Hours          |
| **Auto-calculated**            | Yes                | Yes                   | Yes            |
| **Admin setup required**       | Yes (policy)       | Yes (policy)          | No             |
| **Employee can request leave** | Yes                | Yes                   | Yes            |
| **Appears on Leaves page**     | Yes                | Yes                   | Yes            |
| **Common in**                  | Awards-based roles | Office / professional | Flexible teams |

***

## Frequently asked questions

<AccordionGroup>
  <Accordion title="Does Shiftsheet support RDO tracking for Australian employees?">
    Yes. Shiftsheet automatically calculates RDO accruals from approved overtime hours. Admins configure the conversion rate and threshold under Settings → Overtime & Accrual. RDOs appear as a leave type employees can request.
  </Accordion>

  <Accordion title="What is the difference between TIL and RDO in Shiftsheet?">
    Both are forms of time off earned through overtime. RDO (Rostered Day Off) is typically governed by a Modern Award and accrues when overtime reaches a set threshold — often used in construction, government, or blue-collar industries. TIL (Time in Lieu) is a more flexible arrangement where any overtime hour can be converted directly into future time off, and is more common in office or professional settings. Shiftsheet supports both simultaneously.
  </Accordion>

  <Accordion title="Can an employee have both RDO and TIL balances at the same time?">
    Yes. An employee can accrue both RDO and TIL depending on how your company's policy is configured. Each balance is tracked separately on the Leaves page.
  </Accordion>

  <Accordion title="How does Shiftsheet handle public holidays in RDO calculations?">
    Admins can attach a public holiday calendar to work schedules. Overtime worked on public holidays can be weighted with a multiplier (e.g., 1.5x or 2x) to calculate how much it contributes to the RDO balance.
  </Accordion>

  <Accordion title="What happens to Flexi Time if an employee leaves the company?">
    Positive Flexi balances should be reconciled before an employee's last day — either paid out or taken as leave, depending on your company's policy and relevant Modern Award conditions. Shiftsheet gives admins full visibility of balances to assist with this.
  </Accordion>

  <Accordion title="Is Shiftsheet compliant with Fair Work Act requirements for overtime and TIL?">
    Shiftsheet provides the tools to track and enforce your company's overtime and TIL policies. However, the specific entitlements depend on the applicable Modern Award or Enterprise Agreement for each employee. We recommend confirming your accrual rules with a Fair Work-aware payroll professional or HR advisor.
  </Accordion>
</AccordionGroup>